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Adult Job Descriptions
Program Positions (Scoutmaster Corps)
Scoutmaster (SM)
Assistant Scoutmaster (ASM)
Tour
Leader
Committee Positions (Administration & Support)
Charter Organization Representative
Committee Chair
Treasurer
Asst. Treasurer
Secretary
Advancement Coordinator
Asst. Advancement Coordinator
Membership Coordinator
Training Coordinator
Outdoor/Activities Coordinator
Equipment Coordinator
Asst. Equipment Coordinator
Fund Raising Coordinator
Asst. Fund Raising Coordinator
Popcorn Kernel
Chaplain
Database Coordinator
Asst. Database Coordinator
Scouting For Food Coordinator
Friends of Scouting (FOS)
Service Project Coordinator
Re-charter Coordinator
Uniform Bank Coordinator
Life to Eagle Advisor
Newsletter Editor
Youth Protection Coordinator
Merit Badge Counselor
Committee Member
Scoutmaster (SM)
The Scoutmaster is selected and recruited by the Troop
Committee and approved by the Charter Organization Representative. The
Scoutmaster must be at least 21 years of age. Serves at the satisfaction of the
Troop Committee and the Charter Organization Representative.
Reports to: Troop Committee Chair
Duties:
 | Train and guide the Troop's Junior Leaders. |
 | Work with other responsible adults to bring Scouting
to the boys. |
 | Use the methods of Scouting to achieve the Aims of
Scouting. |
 | Meet regularly with the Patrol Leaders Council (PLC)
for training and coordination in planning Troop activities. |
 | Attend all Troop meetings, or if necessary arrange for
a qualified adult substitute. |
 | Attend Troop Committee meetings. |
 | Attend all camp outs or arrange for a qualified adult
substitute. |
 | Attend monthly district Roundtable or arrange for a
qualified adult substitute. |
 | Attend Eagle boards of review and introduce the
Troop's Eagle candidates or arrange for a qualified adult substitute. |
 | Conduct scoutmaster conferences for all rank
advancements or delegate to a qualified Assistant Scoutmaster (ASM). |
 | Delegate responsibilities to other adults (assistants
and troop committee). |
 | Coordinate annual elections for Troop junior leaders
with the Patrol Leaders Council (PLC). |
 | Coordinate an annual Junior Leaders Training program
with the Patrol Leaders Council (PLC) |
 | Coordinate an annual planning meeting with the Patrol
Leaders Council (PLC) to plan the next years Troop activities. Present this
plan to Troop Committee for approval. |
 | Make it possible for each scout to experience at least
10 days and nights of camping each year. |
 | Build a strong program by using proven methods
presented in Scouting literature. |
 | Attend Scoutmaster Fundamentals (ACORN) and Woodbadge
training. |
 | Conduct all activities under qualified leadership,
safe conditions, and under the policies of the chartered organization and
the Boy Scouts of America. |
 | Maintain a close relationship with the Charter
Organization Representative and the Troop Committee Chairperson. |
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Assistant Scoutmasters are selected by the Scoutmaster with
assistance of the Troop Committee. They serve at the satisfaction of the
Scoutmaster and the Troop Committee. They may be 18 years old, but at least one
must be 21 or older.
Reports to: Scoutmaster
Duties:
 | Assist the Scoutmaster with his/her responsibilities.
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 | Attend Troop meetings and outings. |
 | Become trained for the position to include Scoutmaster
Fundamentals Training and Outdoor Leader Training (ACORN) |
 | Woodbadge Training is highly recommended. |
 | Fill in for Scoutmaster when required. |
 | In addition to above duties several ASMs have
additional responsibilities in specific areas:
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The Charter Organization Representative (COR) is the head of the Charter
Organizations "Scouting Department". The COR is appointed by and serves at the
satisfaction of the chief executive of the Charter Organization.
Reports to: Charter Organization Institutional Head (IH)
Duties:
 | Is a member of the charter organization. |
 | Secures a Troop Committee Chair and encourages
training. |
 | Maintain a close liaison with the Committee Chair and
the Scoutmaster. |
 | Helps recruit other adult leaders. |
 | Become trained for the position, to include Troop
Committee Training. |
 | Serves as a liaison between the Troop and the Charter
Organization. |
 | Assists with unit re-chartering. |
 | Encourages service to the organization. |
 | Ensure troop representation at monthly district
Roundtable. |
 | Is an active and involved member of the district
committee. |
 | Provides meeting place for troop meetings and storage
of troop equipment. |
 | Approves all adult leaders applications. |
 | Reports to Troop Committee at each meeting. |
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The Troop Committee Chair (CC) is selected by the Charter Organization
Representative (COR) to organize the Troop Committee. Serves at the satisfaction
of the COR and Troop Committee.
Reports to: Charter Organization Representative
Duties:
 | Organize the Troop Committee to see that all functions
are delegated, coordinated, and completed. |
 | Maintain a close relationship with the Chartered
Organization Representative and the Scoutmaster |
 | Interpret national and local policies to the troop.
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 | Ensure the troop adheres to the policies of the
Chartered Organization and the Boy Scouts of America. |
 | Prepare troop committee meeting agendas. |
 | Call, preside over, and promote attendance at monthly
troop committee meetings and any special meetings that may be called. |
 | Ensure troop representation at monthly district
Roundtable. |
 | Recruit top-notch, individuals for adult leadership.
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 | Become trained for position to include Troop Committee
Training and Scoutmaster Fundamentals. |
 | Encourage adult leaders to get trained. |
 | Arrange for charter review, re-charter annually and
plan charter presentation. |
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The Troop Treasurer maintains all troop finances, collects dues and fees, and
pays troop bills. Appointed by the Committee Chair and serves at the
satisfaction of the Committee Chair and the Troop Committee.
Reports to: Committee Chair
Duties:
 | Handles all troop funds. Pay all bills on
recommendation of the Scoutmaster and authorization of the Troop Committee.
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 | Maintain checking and savings accounts. |
 | Supervise Scout Accounts. |
 | Keep appropriate records related to troop funds. |
 | Work with Re-charter Coordinator to collect and record
annual dues. |
 | Work with Fund Raising Coordinator to account for
monies earned during fund raisers and track scout account credits earned.
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 | Work with Membership Coordinator to process
registration of new scouts and adult leaders. |
 | Work with Outdoor/Activity Coordinator to make
necessary payments for camping/activity reservations. |
 | Collect Summer Camp payments and remit funds to
council office for camp reservations/payments in a timely manner. |
 | Needs to attend most troop meetings. |
 | Report to Troop Committee at each committee meeting.
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Assistant Treasurer
Assist the Treasurer as needed and requested. For example, could assume the
responsibility for tracking Scout Accounts, Summer Camp Payments etc.
Reports to: Treasurer and Committee Chair
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The Secretary is responsible for keeping minutes of Troop Committee meetings
and to handle troop correspondence. Appointed by the Committee Chair and serves
at the satisfaction of the Committee Chair and the Troop Committee.
Reports to: Committee Chair
Duties:
 | Attend all troop committee meetings, record the
minutes, with special emphasis on decisions made, actions taken, and policy
made. |
 | Transcribe and distribute copies of the minutes to all
registered adult leaders as soon as possible following the committee meeting
to ensure members have time to follow up on action items. |
 | Provide electronic copy of meeting minutes to troop
web master for posting on troop web site. |
 | Send out committee meeting notices. |
 | Handle publicity. |
 | At each meeting, report the minutes of the previous
meeting. |
 | Handle troop correspondence as needed. |
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The Advancement Coordinator maintains troop advancement records and promotes
rank advancement. Appointed by the Committee Chair and serves at the
satisfaction of the Committee Chair, Scoutmaster, and the Troop Committee.
Reports to: Committee Chair
Duties:
 | Encourages Scouts to advance in rank. |
 | Arrange troop boards of review and courts of honor.
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 | Train Committee Members to conduct troop board of
reviews for Tenderfoot to Life ranks. |
 | Maintain a merit badge counselor list. |
 | Promote attendance at district Merit Badge Expos.
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 | Have a working knowledge of the Boy Scout advancement
program. |
 | Make a prompt report on the correct form to the
council service center when a troop board of review is held. Secure badges
and certificates as required. |
 | Work closely with Scoutmaster and the Baden Powell
Assistant Scoutmaster to keep them informed on advancement needs of scouts.
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 | Work closely with Eagle Advisor to request
congratulatory letters for Eagle courts of honor. |
 | Work closely with Database Coordinator to ensure
TroopMaster data is accurate and timely. |
 | Keep records of troop advancement and attendance at
troop activities in TroopMaster program. |
Assistant Advancement Coordinator
Assists the Advancement Coordinator as needed and requested.
Reports to: Advancement Coordinator
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Works closely with Webelos Den Leaders and Cub Masters encouraging Webelos
scouts to make the transition into Boy Scouts. Appointed by the Committee Chair
and serves at the satisfaction of the Committee Chair, Scoutmaster, and the
Troop Committee.
Reports to: Committee Chair
Duties:
 | Maintain contact with local Cub Pack leaders. |
 | Encourage Den Chiefs and promote Den Chief Training.
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 | Invite Webelos dens to visit the troop and attend
annual Webelos camp out. Coordinate schedule of visits with Scoutmaster.
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 | Greet visitors at troop meetings, introduce them to
troop youth and adult leaders, and help them understand how to join the
troop. Answer any questions they may have about troop operations. |
 | Make sure prospective troop members (adult & youth)
receive the necessary information and forms needed to register in the troop
and to sign-up for Summer Camp. |
 | Ensure registration paperwork is properly completed
and routed to appropriate adult leaders. |
 | Work with Treasurer to collect dues as required. |
 | Coordinate with Cub Master and Scoutmaster to ensure
troop attendance and participation in Webelos bridging ceremony. |
 | Work with the Scoutmaster to make sure new scouts are
assigned to a patrol and welcomed by the patrol. |
 | Maintain contact with parents of new scouts during the
first few months after joining to make sure their questions are answered and
their concerns are addressed. |
 | Coordinate a "Fast Start" training each year in the
spring for new adults. |
 | Contact inactive Scouts and encourage them to become
active again. |
 | Report to Troop Committee as needed at committee
meetings. |
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Secures reservations for troop activities/camp outs, coordinates
transportation, process Tour Permits and necessary paperwork required to conduct
the outdoor program. Appointed by the Committee Chair and serves at the
satisfaction of the Committee Chair, Scoutmaster, and the Troop Committee.
Reports to: Committee Chair
Duties:
 | After the PLC's annual calendar has been approved by
the Scoutmaster and Troop Committee this person will work closely with the
Scoutmaster to make necessary reservations to accommodate the planned
activities. |
 | Secure permission and reservations to use camping
sites and facilities. |
 | Coordinates with the Treasurer to ensure camping fees
are paid. |
 | Maintain map library for use in making copies for camp
out drivers. |
 | Secure Tour Permits for all troop activities. |
 | Collect Permission Slips for troop activities. |
 | Serve as transportation coordinator for troop outings.
 | Ensure enough drivers are available for each
outing. |
 | Prepare maps and driving directions for drivers.
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 | Publish a driving roster for each outing. |
 | Identify emergency contact person for each trip.
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 | Keep Tour Leaders Binder updated and in the hands
of the Tour Leader for each outing. This includes the annual update of
Medical Forms prior to Summer Camp. |
 | Work with Database Coordinator to ensure council
has updated drivers/vehicle list for Tour Permits. |
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 | Promote attendance at troop camp outs,
district/council activities (camporees, expos, camporall, etc.), and summer
camp to reach the goal of one outing per month. |
 | Promote the National Camping Award.
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 | Keep Tour Leader(s), Scoutmaster, and Committee Chair
updated on any issues or potential problems. |
 | Report to the Troop Committee at each meeting. |
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Responsible for procurement and maintenance of troop equipment. Appointed by
the Committee Chair and serves at the satisfaction of the Committee Chair,
Scoutmaster, and the Troop Committee.
Reports to: Committee Chair
Duties:
 | Supervise and help the troop procure, repair, and
replace camping equipment. |
 | Work with Troop Quartermaster on inventory and proper
storage and maintenance of all troop equipment. |
 | Make periodic safety checks on all troop camping gear,
and encourage the troop in the safe use of all outdoor equipment. |
 | Work closely with Scoutmaster, SPL, and Quartermaster
to ensure proper equipment is available for each outing. |
 | Report to the Troop Committee as necessary. |
Asst. Equipment Coordinator
Assist Equipment Coordinator as needed and requested.
Reports to: Equipment Coordinator
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Research and recommends fund raising projects to meet the troops financial
needs. Appointed by the Committee Chair and serves at the satisfaction of the
Committee Chair and the Troop Committee.
Reports to: Committee Chair
Duties:
 | Ensures all fund raising activity meets BSA
guidelines. |
 | Obtains Troop Committee approval for all fundraising
projects. |
 | Report to the Troop Committee as needed. |
 | Maintain a liaison with the Scoutmaster and Committee
Chair to avoid scheduling conflicts with other troop activities. |
 | Delegates below responsibilities to Asst. Fund Raising
persons for particular activity if appropriate.
 | Organizes scouts and parents to assist in fund
raising activities. |
 | Submits Money Earning Application to council
office for all fundraising projects. |
 | Tracks hours works and funds earned. Submits
report to Asst. Treasurer for crediting Scout Accounts. |
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Asst. Fund Raising
Organize and coordinate one or more fund raising activities as requested by
Fund Raising Coordinator and approved by Troop Committee.
 | Coordinates activities with Fund Raising Coordinator.
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 | Organizes scouts and parents to assist in fund raising
activity. |
 | Ensure a Money Earning Application is submitted to the
council office for all fund raising projects. |
 | Report to the Troop Committee as needed. |
 | Track hours worked and funds earned. Submits report to
Asst. Treasurer for crediting Scout Accounts. |
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Promote the pursuit of the 12th point of the scout law "A scout is reverent".
Appointed by the Committee Chair and serves at the satisfaction of the Committee
Chair and Scoutmaster.
Reports to: Committee Chair
Duties:
 | Provides a spiritual tone for troop meetings and
activities. |
 | Give guidance to the chaplain aid. |
 | Promote regular participation of each member in the
activities of the religious organization of his choice. |
 | Coordinates visits to homes of Scouts in time of
sickness or need. |
 | Give spiritual counseling service when needed or
requested. |
 | Promote the pursuit of religious awards by all Scouts.
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 | Coordinates with Chaplain Aid religious observations
during scout activities. |
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Maintain database of troop members address, phone, E-mail, training, medical
forms, vehicle list, and related documents. Appointed by the Committee Chair and
serves at the satisfaction of the Committee Chair and the Troop Committee.
Reports to: Committee Chair
Duties:
 | Updates Troop Roster when changes are made or new
members are added. |
 | Maintains records and database of Troop Resource
Survey, Authorization To Treat Minor, and Vehicle List submitted by troop
members. |
 | Maintains records of training taken by adults. |
 | Provide data required to complete Tour Permits to
Outdoor/Activity Coordinator as needed. |
 | Oversee maintenance of TroopMaster database with Asst.
Database Coordinator. |
 | Coordinate with other adult leaders to provide data as
needed to accomplish their duties. |
Assist the Database Coordinator with maintaining database of troop records
using TroopMaster program. Requires high speed Internet access and ability to
load software onto home computer. Attention to detail is critical. This position
works closely with the Database Coordinator and Advancement Coordinator.
Appointed by the Committee Chair and serves at the satisfaction of the Committee
Chair and the Troop Committee.
Reports to: Committee Chair
Duties:
 | Updates TroopMaster records as needed utilizing
Internet link to FTP site. |
 | Maintains close working relationship with Database
Coordinator and Advancement Coordinator to maintain database integrity.
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 | Provide data required to complete Tour Permits to
Outdoor/Activity Coordinator as needed. |
 | At time of re-charter verify all data and make updates
as necessary. |
 | Assist in re-charter by preparing TroopMaster records
for submittal to council office. |
 | Coordinate maintenance of TroopMaster database with
Advancement Coordinator. |
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Coordinates the troops participation in the annual Scouting For Food Drive.
Appointed by the Committee Chair and serves at the satisfaction of the Committee
Chair and the Troop Committee.
Reports to: Committee Chair
Duties: Coordinates and promotes Scouting For Food effort.
 | Maintain liaison with district Scouting For Food
coordinator. |
 | Sign up for troop assignment area at September
Spotlight on Scouting Roundtable. |
 | Determine area assignments and recruit scouts/parents
for each area. |
 | Provide maps and instruction for drivers and scouts in
each area. |
 | Promote scout safety and two-deep leadership during
this activity. Work closely with Scoutmaster and Troop Committee to ensure
adequate adult and youth leaders are present. |
 | Direct the distribution of collection bags. |
 | Coordinate the collection and counting on donated
food. |
 | Arrange for transportation of donated food to
designated collection point. |
 | Keep records of each Scout's participation in the
program and provide same to Advancement Coordinator for recording. |
 | Report on results to troop committee. |
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Coordinate Friends of Scouting Presentation. Appointed by the Committee Chair
and serves at the satisfaction of the Committee Chair and the Troop Committee.
Reports to: Committee Chair
Duties:
 | Arrange to pick-up FOS materials from district FOS
coordinator and attend any required orientation meeting. |
 | Ensure that every family in the troop has the
opportunity to participate in the FOS campaign. |
 | Coordinate with district presenter an FOS presentation
at the March court of honor. |
 | Sign up for FOS presentation at September Spotlight on
Scouting (Roundtable). |
 | Maintain liaison with Scoutmaster and Advancement
Coordinator to schedule FOS presentation during March court of honor. |
 | Report to Troop Committee as needed, and at conclusion
of campaign. |
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Coordinate and promote annual service project for St Joseph the Worker Church as thanks for allowing us to meet in their facilities. Appointed by the
Committee Chair and serves at the satisfaction of the Committee Chair and the
Troop Committee.
Reports to: Committee Chair
Duties:
 | Coordinate meeting with COR and/or Committee Chair and
Church Represenative to discuss suitable projects the troop could do for the
school. |
 | Discuss possible projects with Committee Chair and
Scoutmaster for suitability. |
 | Gain PLC and Troop Committee support for project and
set date. |
 | Coordinate procurement of materials/supplies needed.
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 | Promote attendance at service project and generate a
sign-up list. |
 | Coordinate with Church staff any access to facilities
that may be required. |
 | Maintain records of participation hours and submit
same to Advancement Coordinator. |
 | Coordinate sending thank you letters for those who
donated material/supplies. Provide a copy of these letters to school office.
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 | Report on project to Troop Committee. |
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Coordinates the annual re-charter of troop. Appointed by the Committee Chair
and serves at the satisfaction of the Committee Chair and the Troop Committee.
Reports to: Committee Chair
Duties:
 | Attends district re-charter training/orientation
meeting. |
 | Coordinates with Committee Chair and Scoutmaster to
set re-charter turn-in dates. |
 | Notifies parents about re-charter dates. |
 | Works with Database Coordinator to distribute
re-charter paperwork and updated forms. |
 | Works with Treasurer to collect and record re-charter
fees. |
 | Works with Database Coordinator to update troop
records and prepare Troop master data submission to council office by
turn-in date. |
 | Obtain necessary signatures on re-charter forms from
Scoutmaster and Charter Organization Representative in timely manner. |
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Maintains uniform bank of extra uniform parts. Appointed by the Committee
Chair and serves at the satisfaction of the Committee Chair, Scoutmaster, and
the Troop Committee.
Reports to: Committee Chair
Duties:
 | Maintain spare uniform parts as donated by Scouts in
the Troop and others. |
 | Ensure that spare uniform parts are displayed at
courts of honor for use by any interested scouts. |
 | Promote donation of outgrown and unused uniform parts
to the uniform bank. |
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Acts as a resource for Life Scouts preparing to work on the Eagle rank.
Appointed by the Committee Chair and Scoutmaster and serves at the satisfaction
of the Committee Chair, Scoutmaster, and the Troop Committee. This could be an
ASM or a Troop Committee position.
Reports to: Committee Chair and Scoutmaster
Duties:
 | Provide scouts attaining Life rank the "Life to Eagle"
packet. |
 | Advise Life scouts on the general process of attaining
the Eagle rank. |
 | Advise Life scouts on Eagle service projects and
provide guidance on paperwork preparation. |
 | Assist families of Eagle scouts with Eagle
Court-of-Honor planning. |
 | Coordinate with Advancement Coordinator requests for
Eagle letters of congratulations from dignitaries. |
 | Should be an Eagle scout, or the parent of an Eagle
scout. |
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Publish a quarterly newsletter for each court of honor. Appointed by the
Committee Chair and serves at the satisfaction of the Committee Chair and the
Troop Committee.
Reports to: Committee Chair
Duties:
 | Prepare and distribute Troop newsletter on a quarterly
basis, with a calendar of upcoming events and news about recent events.
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 | Contact area coordinators for news of upcoming
activities and results of completed activities. |
 | Solicit news articles from troop members. |
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Ensure that troop follows youth protection guidelines. Appointed by the
Committee Chair and serves at the satisfaction of the Committee Chair and the
Troop Committee.
Duties:
 | Attend district youth protection training and be
familiar with all youth protection guidelines. |
 | Coordinate presentation of youth protection videos to
all youth prior to summer camp. |
 | Advise the Scoutmaster, other adult leaders, and
scouts on youth protection issues. |
 | Coordinate and promote adult attendance at Youth
Protection Training course. |
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Merit Badge Counselors are subject matter experts for the Merit Badges they
counsel either through vocation or hobby.
Duties:
 | Take Merit Badge Counselor Training. |
 | Submit Merit Badge Registration Paperwork to counsel
office. |
 | Inform Advancement Coordinator and Web Master of
registration as a Merit Badge Counselor. |
 | Conduct all Merit Badge classes and counseling within
published BSA guidelines. This includes Youth Protection Training and the
Guide To Safe Scouting. |
 | Whenever a Merit Badge Counselor is counseling their
own son for a merit badge, the scoutmaster must approve such an arrangement
and other scouts must also be included in the merit badge sessions. |
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All registered adults are members of the Troop Committee. The Scoutmaster and
Assistant Scoutmasters are non-voting members. All other registered adults have
a single vote. All adult leaders must be approved by the Committee Chair and the
Charter Organization Representative after a reference check.
Duties:
 | Read their son's Scout Handbook. |
 | Understand the Aims and Methods of scouting. |
 | Take Fast Start and Youth Protection Training. |
 | Show support to individual scouts and the troop by
attending Courts of Honor and as many troop meetings as possible. |
 | Attend as many Committee Meetings as possible. |
 | Support troop fund raisers, service projects, and
activities. |
 | Participate on Board of Reviews as requested by the
Advancement Coordinator. |
 | Assist the area Coordinators when requested. |
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Research and recommends fund raising Trails West Popcorn sales to meet the troops financial
needs. Appointed by the Committee Chair and serves at the satisfaction of the
Committee Chair and the Troop Committee.
Reports to: Committee Chair
Duties:
 | Ensures all fund raising activity meets BSA
guidelines. |
 | Attends all Popcorn related meetings |
 | Obtains Troop Committee approval for all fundraising
projects. |
 | Report to the Troop Committee as needed. |
 | Maintain a liaison with the Scoutmaster and Committee
Chair to avoid scheduling conflicts with other troop activities. |
 | Delegates below responsibilities to
persons for particular activity if appropriate.
 | Organizes scouts and parents to assist in popcorn sales activities.
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 | Places orders with the Council for popcorn |
 | Coordinates kick off meetings, Blitz Day reports & Pizza Parties for
top sales. |
 | Coordinates pick up and delivery of popcorn to scouts for
distribution. |
 | Submits Money to Council
Office / Troop Treasurer for all popcorn sales. |
 | Tracks funds earned for each scout. Submits
report to Treasurer for crediting Scout Accounts. |
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The Training Coordinator works with Advancement Coordinator to maintain
leader training records and promotes
training oppertunities for Committee Members and Leaders. Appointed by the Committee Chair and serves at the
satisfaction of the Committee Chair, Scoutmaster, and the Troop Committee.
Reports to: Committee Chair
Duties:
 | Encourages Scout Committee and Scout Leaders to advance in training.
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 | Maintain a list of training classes attended by leaders and committee
members. |
 | Promote attendance at district Round Table meetings. |
 | Have a working knowledge of the Boy Scout advancement
program. |
 | Work closely with Advancement Coordinator to ensure TroopMaster data is accurate and timely.
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 | Actively seeks out training opportunities in the area for the troop
leaders and Committee members. |
 | Reoccurring training opportunities include:
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Round Table
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University of Scouting
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Outdoor Leadership Skills
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Wood Badge
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New Leader Essentials
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Position Specific training
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etc.
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References:
Troop Committee Guidebook - BSA Publication #34505B
The Scoutmaster Handbook - BSA Publication #33009
Guide To Safe Scouting - BSA Publication #34416D
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